Thursday, July 10, 2014

Job Application Letter Sample and Tips

Whether you are want Job Application Letter Sample and Tips in answer to a job advertisement or just searching for work that has not been advertised, the aim is the same – you want to get an interview. The letter of application is likely to be the first correspondence you will have with an employer. They will judge you on this letter as to your worthiness of an interview.

Competition for jobs can be tough and your application needs to stand out. Employers may deal with hundreds of applications for the one position. Application letters are an important part of the job package you send to the employer. Your resume will necessarily outline your relevant work history, qualifications and specific details about your job duties whereas the cover letter will generally contain more personal information and will include your reasons for applying for the position. 

Job Application Letter Sample and Tips are a useful way to 'fill in the gaps' that may be present if an employer was only to read your resume. For example your cover letter can explain things like: interstate relocation, career change, periods of unemployment and other details that may be unclear from reading your resume alone.

job application letter sample format


Tips :
  • Your letter should be clear and to the point. The employer's first impression of you is formed through this document.
  •     Double check that the spelling and grammar are correct. Use paragraphs and punctuation. Have a friend or family member read through the letter to see if they can spot errors.
  •     Check to make sure that the letter is formal and does not contain any slang or informal language.
  •     Use a relevant font. Try to go for Arial or Times New Roman. Avoid fun fonts, such as Comic Sans, as this will ruin the reputation of the letter immediately as it displays a lack of professionalism. There are some quirky jobs where this will go over well but they're the rarity, so err on the side of caution.
  •     You can type or hand-write your letter. However, typing is preferable because it is considered to be more formal and it's easier to read, making it more likely that your letter will get read.
  •     Include a phone number, e-mail address or name of your reference and the best times when the employer can contact them. Alternatively, ask someone to type a reference up for you and include it when you give your CV to the employer.

Job Application Letter Sample and Tips to ensure you include all of the relevant information.

Wednesday, July 9, 2014

Full Block Business Letter Components and Sample

This is Full Block Business Letter Components and Sample. Some of these components are optional for typical, employment-related business letters. You may download or copy samples, examples or templates of employment-related business letters, by clicking on the links below.

 Here are Full Block Business Letter Components and Sample

full block style business letter format sample

Legend :
  1. Return Address:  If your stationery has a letterhead, skip this. Otherwise, type your name, address and optionally, phone number. These days, it's common to also include an email address.
  2. Date: Type the date of your letter two to six lines below the letterhead. Three are standard. If there is no letterhead, type it where shown.
  3. Reference Line: If the recipient specifically requests information, such as a job reference or invoice number, type it on one or two lines, immediately below the Date (2). If you're replying to a letter, refer to it here. For example,
            Re: Job # 625-01
            Re: Your letter dated 1/1/200x
  4. Special Mailing Notations: Type in all uppercase characters, if appropriate. Examples include
            CERTIFIED MAIL
  5. On-Arrival Notations: Type in all uppercase characters, if appropriate. You might want to include a notation on private correspondence, such as a resignation letter. Include the same on the envelope. Examples are
  6. Inside Address:  Type the name and address of the person and/or company to whom you're sending the letter, three to eight lines below the last component you typed. Four lines are standard. If you type an Attention Line (7), skip the person's name here. Do the same on the envelope.
  7. Attention Line: Type the name of the person to whom you're sending the letter. If you type the person's name in the Inside Address (6), skip this. Do the same on the envelope.
  8. Salutation: Type the recipient's name here. Type Mr. or Ms. [Last Name] to show respect, but don't guess spelling or gender. Some common salutations are
            Dear Sir:
            Dear Sir or Madam:
            Dear [Full Name]:
            To Whom it May Concern:
  9. Subject Line: Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line. If you type a Reference Line (3), consider if you really need this line. While it's not really necessary for most employment-related letters, examples are below.
            JOB INQUIRY
  10. Body: Type two spaces between sentences. Keep it brief and to the point.
  11. Complimentary Close: What you type here depends on the tone and degree of formality. For example,
            Respectfully yours (very formal)
            Sincerely (typical, less formal)
            Very truly yours (polite, neutral)
            Cordially yours (friendly, informal)
  12. Signature Block: Leave four blank lines after the Complimentary Close (11) to sign your name. Sign your name exactly as you type it below your signature. Title is optional depending on relevancy and degree of formality. Examples are
            John Doe, Manager
            P. Smith
            Director, Technical Support
            R. T. Jones - Sr. Field Engineer
  13. Identification Initials: If someone typed the letter for you, he or she would typically include three of your initials in all uppercase characters, then two of his or hers in all lowercase characters. If you typed your own letter, just skip it since your name is already in the Signature Block (12). Common styles are below.
  14. Enclosure Notation: This line tells the reader to look in the envelope for more. Type the singular for only one enclosure, plural for more. If you don't enclose anything, skip it. Common styles are below.
            Enclosures: 3
            Enclosures (3)
  15. cc: Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order. If addresses would be useful to the recipient of the letter, include them. If you don't copy your letter to anyone, skip it.

Tips Full Block Business Letter :

  • Replace the text in brackets [ ] with the component indicated. Don't type the brackets.
  • Try to keep your letters to one page, but see page 2 of this sample if you need continuation pages.
  • How many blank lines you add between lines that require more than one, depends on how much space is available on the page.
  • The same goes for margins. One and one-half inch (108 points) for short letters and one inch (72 points) for longer letters are standard. If there is a letterhead, its position determines the top margin on page 1.
  • If you don't type one of the more formal components, don't leave space for them. For example, if you don't type the Reference Line (3), Special Mailing Notations (4) and On-Arrival Notations (5), type the Inside Address (6) four lines below the Date (2).

Saturday, April 19, 2014

Effective Business Letter Example

Effective Business Letter Example

E-mail may be the quick and convenient way to relay daily business messages, but the printed business letter is still the preferred way to convey important information. A carefully crafted letter presented on attractive letterhead can be a powerful communication tool. To make sure you are writing the most professional and effective letter possible, use the business letter format and template below and follow these basic business letter-writing.
Select a professional letterhead design for your small business

Your business letter is a representation of your company, so you want it to look distinctive and immediately communicate "high quality." For a convenient and economical alternative to using traditional preprinted letterhead, try using our contemporary letterhead and envelope design templates. Simply create a letter within a predesigned color letterhead template and then print your entire piece quickly and beautifully on your Phaser® color printer.
Use a standard business letter format and template

The most widely used format for business letters is "block style," where the text of the entire letter is justified left. The text is single spaced, except for double spaces between paragraphs. Typically margins are about 1 inch (25.4 mm) on all sides of the document, which is the default setting for most word-processing programs. If you are using Microsoft Word, you can turn to its built-in Letter Wizard for additional formatting assistance (look on the Tools menu).

This business letter format illustrates the specific parts of a business letter:
Writing an Effective Business Letter    Business Letter Template Fields:
business letter writing example picture

Date: Use month, day, year format, e.g., March 3, 2012 or 3 March 2012

Sender's Address: It is a good idea to include sender's email and url, if available. Don't include this information if it's already incorporated into the letterhead design. This will allow customers to find your small business more quickly.

Inside Address: Use full name. Mr./Ms. is optional

Salutation: Be sure to use a colon at the end of the name, not a comma as in personal letters

Body Text: State why you are writing. Establish any connection/mutual relationship up front. Outline the solution, providing proof in the way of examples and expert opinions. Group related information into paragraphs

Closing "Call to Action": State what the reader needs to do and what you will do to follow up

Signature Block: Sign your letter in blue or black ink

Enclosures: Use if you have an enclosure

Carbon Copy: Use if you are sending a copy to additional person(s)
Use a professional tone.

Save casual, chatty language for email - your printed business letter should be friendly but more professional. As Scott Ober suggests in his book Contemporary Business Communication, "The business writer should strive for an overall tone that is confident, courteous, and sincere; that uses emphasis and subordination appropriately; that contains nondiscriminatory language; that stresses the "you" attitude; and that is written at an appropriate level of difficulty." That said, be sure to sound like yourself - you don't want your letter to read as if a machine wrote it.
Write clearly.

State your point early in your letter. To avoid any miscommunications, use straightforward, concise language. Skip the industry jargon and instead choose lively, active words to hold your reader's attention.

Organize your information logically: Group related information into separate paragraphs. In a long, information-packed letter, consider organizing information into sections with subheads. You may want to highlight key words to make them "pop" - this technique is possible with most word-processing programs and your color multifunction printer.
Use Color To Emphasize Words In Text

It's easy to put a few words in color to draw attention to them. Just select the type and click the arrow to the right of the Font Color button, choose the color you want, then click the button. Or, try highlighting a few words in the text. Select the type you want to emphasize, then click the Highlight button. Note: When highlighting parts of a document you intend to print, use a light color such as yellow, light green, or light blue. If you wish to remove the highlighting, select the text and click the Highlight button again.

Auto Text automates applying color (or any type style), which would ordinarily take numerous clicks or commands. Say you're creating a report that compares your organization's performance against that of your competitor. Word can automatically color your company's name every time it appears, making those entries easy to locate.
Be persuasive.

Establish a positive relationship with your reader right away. If you have a connection to the reader - you've met before or have a mutual colleague, for example - mention it in your introductory paragraph. Whether you think your reader will agree with the point of your letter or not, it is important to find common ground and build your case from there.

Understand your reader well enough to anticipate how he or she will react when reading your letter. Address his or her needs or wishes, or a specific problem, and then outline your solution. Provide proof in the way of examples and/or expert opinions to back up your point. Make sure to maintain a friendly tone.

Conclude your letter with a "call to action." State clearly what your reader needs to do or believe to achieve the desired solution and then state what you, the writer, intend to do next to follow up.
Proofread your letter!

All your careful crafting and printing can't cover up spelling or punctuation errors, which leave a lasting negative impression.

Now that you've learned the secrets of Effective Business Letter Example, you're ready to start composing. Good luck!

Tuesday, March 25, 2014

Business Letter Email Sample

business letter email sample image

Business Letter Email Sample

Subject line: …………..

Dear ………….

Thank you very much for inviting me for an interview. I confirm that I will be at your offices at 10.30 on Thursday 19 November.
I am very grateful that you have offered to cover my travel expenses.
I am looking forward to meeting you on Thursday.

Yours sincerely,

 Business Letter Email Sample

Monday, March 24, 2014

Letter Writing for Attorney

letter writing for attorney example

Letter Writing for Attorney

(Your Name)


(Name of Attorney)

Case Number: ................

Dear Mr. / Mrs. ..........

This letter is about the number of cases in the above-referenced and concerns that my injury happened on ............... you are authorized to represent me and act on my behalf regarding this. I understand this may involve, but are not limited to, requesting copies of medical bills, insurance forms, statements of witnesses, and other relevant information related to this incident or my general health history. You further allowed to talk to my doctor and insurance carriers, as well as all insurance carriers or legal counsel to represent the whole, in which the incident occurred.


(Your Name)

 Letter Writing for Attorney

Saturday, March 22, 2014

Business Letter Format with Enclosures

business letter format with enclosures example

Business Letter Format with Enclosures

Mr./Mrs./Ms./Dr. Full name of recipient. 3
Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2

Dear Ms./Mrs./Mr. Last Name: 4

Subject: Title of Subject 5

Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Closing (Sincerely...), 7

Signature 8

Your Name (Printed) 9
Your Title

Enclosures (2) 10
Typist's Initials 11

Business Letter Format with Enclosures