Sample Business Letter

Learning how to write a business letter with proper manner will not only help you to communication easily to your business associates and vendors, but also will help you build your reputation as a professional businessman and indeed a way to gain people’s confidence in way. For writing a effective business letter, you do not have to learn or take any business letter writing coursers. There are number of ways to write a professional business letter. But in this article I will show you some examples of business letter, using this sample template you can easily write any business communication letter.

You many need to write a business letter for a numerous reasons and purposes. At first you need to decide why you are writing a business letter and for what purpose. For example, you may have to write a business letter for communication with banking , sales, personal, supplier or to any other sectors relevant to your sector. For instance you want to request a advertising agency to know how much they charge for advertising, below is an example of business letter requesting an adverting company for fee.



An example of a business letter for requesting an adverting company for fee



[day, month, date, year]

Monday, June 28, 2010

[ company name and address]

New Age Ads Limited

74 First Street

Suite 567

Brookline , New York 5678



Dear [name of the person you are contacting to],

We are a solar cell manufacturing firm, specialized in the production of low cost and energy efficient solar cells. Currently, we are planning to produce a TV advertisement for a sales promotion offer of our new energy efficient solar battery.



I would be like to hear from your about your charges and how your company plan to produce an effective sales promotion Ad for us. Accordingly, please give me a call at (your cell number) at any of your convenient time.



Sincerely,



[YOUR NAME]

DISSATISFIED WITH ACCOUNTING SOFTWARE PRODUCT: PLEASE PROCESS RETURN

For example, you have applied for a few products delivery to your business, but after receiving the products you are not satisfied with the quality of the product, so now you want to return those products. Take a look at the following letter how to send dissatisfaction

[Friday, June 11, 2010]

[Company name and address]

Avan software Limited

73 First Street

Suite 44

Brookline, New York 5678

Dear [name of persons of the software company]

We have just received your accounting software, ordered on April 3, 2010 (a sales receipt has been enclosed). Though I am confident that you already have an excellent line of software products on your disposal, but I regret to say that this software failed to meet our performance expectations. Since our Accounting staff is not highly trained in IT, they could not operate your software in an easy and faster fashion than our existing software in use.

As I know about your good customer satisfaction record, I am certain that you would process our refund as early as possible. Please find the software and other documentations in the enclosed package. Please forward our refund money or check to us at your earliest convenience.

I would like to thank you for giving me the opportunity of trying your product. We will be looking forward to further possibility of business opportunities with you.

Sincerely,

[Your name]

APPLICATION AUTHORISATION AND INDEMNITY IN RESPECT OF E STATEMENT FACILITY

APPLICATION AUTHORISATION AND INDEMNITY

IN RESPECT OF E STATEMENT FACILITY

To: ______ Trust Bank PLC

Application

Name of the Business               : ---------------    --------- MANAGEMENT CORPORATION

Legal Nature of the Business    : CONDOMINIUM PROPERTY

(Please Tick off the relevant cage)

Proprietorship               

Partnership

Corporation

Names of the Council Members

           1. Dr. ______________

           2. Prof. ____________

           3. Mr. ______________

           4. Mr. ______________

           5. Mr. ______________

           6. Mr. ______________

           7. Mr. ______________

Address of the Business: 252, 1^st floor R A De Mel Mawatha. _____ ____, Colombo - 03

Company / Business Registration No. N/A- (CONDOMINIUM PLAN NO : 3878)

Account Particulars

                      Nature of the Account                                         Number

                      1. Current Account                                             50010472285                                      

We hereby apply for the E-Statement Facility of Nations Trust Bank PLC which term or expression shall mean and include the services of your bank providing us bank statements via- e-mail, through any of the following e-mail addresses namely: lrfmc@sltnet.lk or such other address notified to you by us or the Authorized Persons such statements to reach us on a  weekly basis, in respect of an accounts which are currently, or may hereafter from time to time be maintained by us with you including those mentioned above (hereinafter referred to as “our Accounts”).

Authorization

We hereby specifically authorize you to accept and act on any instructions which may from time to time be sent to you via telephone, facsimile or e-mail by us or by any persons authorized by us in writing to act on our behalf including any of the following persons (herein referred to as the “Authorized Persons”) regarding e-statements pertaining to our Accounts.

  1. Mr. _ _ N S Kumara.

  2. Mrs. _ H Padmarani.

  3. Mr. _ A T Ranasingha.

Undertakings

Without prejudice to the generality of the foregoing we agree that you will not be liable for any losses which we suffer if you act on the instructions of any person other than that of ourselves or the Authorized Persons PROVIDED THAT you act in good faith believing such persons giving instructions to be us or the Authorized Persons

We further acknowledge that transmission of information through the internet/via e-mail cannot be guaranteed to be error free due to the inherent nature of such transmission and we agree that you shall not be liable for such errors.

We also acknowledge and agree that the Bank shall provide us with a paper bank statements in respect of our Accounts only if we make a specific request therefor and on payment by us of the relevant charges.

We shall pay to you on demand all monies, fees, charges and expenses required for or incidental to the provision to us of the e-statement facility.  Further, you are hereby irrevocably authorized to settle such payments by debiting our Accounts with you.  

  

Indemnity

In consideration of your agreeing to act in accordance with the terms of this letter, we undertake to keep you indemnified at all times against, and to save you harmless from, all actions, proceedings, claims, losses, damage, costs and expenses which may be brought or made against you or suffered or incurred by you and which shall have arisen either directly or indirectly out of or in connection with you providing us with the e-statement facility upon my/our instructions as above and acting thereon and/or communicating with me/us in accordance therewith.

Absolute Discretion

Notwithstanding any provision herein contained, you may at any time in your absolute discretion refuse to execute any of our instructions or the instructions of the Authorized Person(s) pertaining to the e- statement facility without giving any reason and without being responsible for any loss or damage suffered by us thereby arising.

You may at your discretion call any of the Authorized Persons of our Accounts, whether or not such

person has initiated the instructions.

Validity

This letter shall be binding upon and enure to the benefit of our successors or permitted assigns in business (as the case may be)

We agree that the terms of this Letter shall remain in full force and effect unless and until you receive, and have a reasonable time to act on, a notice of termination in writing duly signed by me/all of us, save that such termination will not release us or any of us from any liability under the terms of this Letter in respect of any act performed by you pursuant to this Letter before the expiry of such time.

Joint and Several Liability

Where in the case of a Partnership this Letter is signed by more than one person the authorization, undertakings and indemnity contained herein shall be given or assumed by me/all of us jointly and severally.

Governing Law

This Letter shall be construed and governed by the laws of Sri Lanka.

Date: 19^thFebruary, 2010

Name : Dr. _______ _______ ________

Signature

NIC No : 654791309V

Company Seal (where applicable)

FOR BANK USE ONLY
Signature Verified	Manager’s Approval

Sample Application Form

University of America L L B Scholaship Programme 2010 

Application form

FULL NAME :.....................................................................................................
NAME WITH INITIAL'S:....................................................................................
ADDRESS:...........................................................................................................
                 ............................................................................................................
CONTACT TELEPHONE NUMBER:.................................................................
E-Mail ADDRESS:................................................................................................
DATE OF BIRTH:................................................................................................
ADVANCED LEVEL RESULTS:........................................................................


I agree to abide by the Scholarship Rules of the America Low School

……………………………

…………………………………

SIGNATURE

DATE

Please hand over / send the completed application form on or before 18th January 2010

FOR OFFICE USE ONLY

INDEX NUMBER

…………………………………

AUTHORISED SIGNATURE/DATE

AMERICA

AMERICA LAW SCHOOL

LOW SCHOOL

151, Gloria. United states

Tel: +012544344499

Web: www.americalow.com