Wednesday, December 8, 2010

Congratulations Letter on Promotion

The following letter is a sample on how you can send a congratulation letter to your colleague who recently got promoted to a position of General Manager of your company

 June 11,2010

Susan Boyle
Compaq Inc.
1233 First Street
Suite 22
Dallas, Texas 85245]

Dear Susan Boyle,

I was very pleased to hear that you have been  awarded the position of  Assistant  General Manager. It once again shows the kind of determination, dedication and  hard work you are giving the company was not gone unnoticed by out management team and it also will help encourage the other members of your team to contribute more to our company.

I wish you the best in your new position. I  will be looking  forward to working with you in your new role.

Best regards,

Mike Artherton ( your name)

Tuesday, August 31, 2010

How to accept request to be interviewed by Press

Monday, June 22, 2010

(Name of you company and address)
Bryan Adams
Green Inc.
77 Street
Suite 101
New York, 85433

Dear [name of the person want to interview you, ex- Robert Landon]
I am delighted to receive your invitation to interview me about my new business products. Indeed, this is a pleasure for me to meet you and talk about my latest business developments and upcoming products.
I was wondering if you will be able to come to my office on this Wednesday, 11 A.M. at my head office. I will be looking forward to meeting you.

Yours truly,

(Your signature)

[YOUR NAME, ex. Bryan Adams]

Monday, August 2, 2010

Business Letter Writing Tips

  • Every business letter must by written in formal English
  • Be precise and concise in your description
  • Use business terms in the letter
  • Address properly to the person you are writing to
  • Write the correct address
  • Double check the name of your receiver
  • Use appropriate and correct date format
To learn more about writing business letter visit: How to write a business letter

    Monday, June 28, 2010

    Sample Business Letter

    Learning how to write a business letter with proper manner will not only help you to communication easily to your business associates and vendors, but also will help you build your reputation as a professional businessman and indeed a way to gain people’s confidence in way. For writing a effective business letter, you do not have to learn or take any business letter writing coursers. There are number of ways to write a professional business letter. But in this article I will show you some examples of business letter, using this sample template you can easily write any business communication letter.

    You many need to write a business letter for a numerous reasons and purposes. At first you need to decide why you are writing a business letter and for what purpose. For example, you may have to write a business letter for communication with banking , sales, personal, supplier or to any other sectors relevant to your sector. For instance you want to request a advertising agency to know how much they charge for advertising, below is an example of business letter requesting an adverting company for fee.

    An example of a business letter for requesting an adverting company for fee

    [day, month, date, year]

    Monday, June 28, 2010

    [ company name and address]

    New Age Ads Limited

    74 First Street

    Suite 567

    Brookline , New York 5678

    Dear [name of the person you are contacting to],

    We are a solar cell manufacturing firm, specialized in the production of low cost and energy efficient solar cells. Currently, we are planning to produce a TV advertisement for a sales promotion offer of our new energy efficient solar battery.

    I would be like to hear from your about your charges and how your company plan to produce an effective sales promotion Ad for us. Accordingly, please give me a call at (your cell number) at any of your convenient time.




    For example, you have applied for a few products delivery to your business, but after receiving the products you are not satisfied with the quality of the product, so now you want to return those products. Take a look at the following letter how to send dissatisfaction

    [Friday, June 11, 2010]

    [Company name and address]

    Avan software Limited

    73 First Street

    Suite 44

    Brookline, New York 5678

    Dear [name of persons of the software company]

    We have just received your accounting software, ordered on April 3, 2010 (a sales receipt has been enclosed). Though I am confident that you already have an excellent line of software products on your disposal, but I regret to say that this software failed to meet our performance expectations. Since our Accounting staff is not highly trained in IT, they could not operate your software in an easy and faster fashion than our existing software in use.

    As I know about your good customer satisfaction record, I am certain that you would process our refund as early as possible. Please find the software and other documentations in the enclosed package. Please forward our refund money or check to us at your earliest convenience.

    I would like to thank you for giving me the opportunity of trying your product. We will be looking forward to further possibility of business opportunities with you.


    [Your name]

    Monday, March 8, 2010



    To: ______ Trust Bank PLC

    Name of the Business               : ---------------    --------- MANAGEMENT CORPORATION
    Legal Nature of the Business    : CONDOMINIUM PROPERTY
    (Please Tick off the relevant cage)



    Names of the Council Members
               1. Dr. ______________
               2. Prof. ____________
               3. Mr. ______________
               4. Mr. ______________
               5. Mr. ______________
               6. Mr. ______________
               7. Mr. ______________
    Address of the Business: 252, 1st floor R A De Mel Mawatha. _____ ____, Colombo - 03
    Company / Business Registration No. N/A- (CONDOMINIUM PLAN NO : 3878)
    Account Particulars
                          Nature of the Account                                         Number
                          1. Current Account                                             50010472285                                      
    We hereby apply for the E-Statement Facility of Nations Trust Bank PLC which term or expression shall mean and include the services of your bank providing us bank statements via- e-mail, through any of the following e-mail addresses namely: or such other address notified to you by us or the Authorized Persons such statements to reach us on a  weekly basis, in respect of an accounts which are currently, or may hereafter from time to time be maintained by us with you including those mentioned above (hereinafter referred to as “our Accounts”).
    We hereby specifically authorize you to accept and act on any instructions which may from time to time be sent to you via telephone, facsimile or e-mail by us or by any persons authorized by us in writing to act on our behalf including any of the following persons (herein referred to as the “Authorized Persons”) regarding e-statements pertaining to our Accounts.
      1. Mr. _ _ N S Kumara.
      2. Mrs. _ H Padmarani.
      3. Mr. _ A T Ranasingha.

    Without prejudice to the generality of the foregoing we agree that you will not be liable for any losses which we suffer if you act on the instructions of any person other than that of ourselves or the Authorized Persons PROVIDED THAT you act in good faith believing such persons giving instructions to be us or the Authorized Persons
    We further acknowledge that transmission of information through the internet/via e-mail cannot be guaranteed to be error free due to the inherent nature of such transmission and we agree that you shall not be liable for such errors.

    We also acknowledge and agree that the Bank shall provide us with a paper bank statements in respect of our Accounts only if we make a specific request therefor and on payment by us of the relevant charges.
    We shall pay to you on demand all monies, fees, charges and expenses required for or incidental to the provision to us of the e-statement facility.  Further, you are hereby irrevocably authorized to settle such payments by debiting our Accounts with you.  

    In consideration of your agreeing to act in accordance with the terms of this letter, we undertake to keep you indemnified at all times against, and to save you harmless from, all actions, proceedings, claims, losses, damage, costs and expenses which may be brought or made against you or suffered or incurred by you and which shall have arisen either directly or indirectly out of or in connection with you providing us with the e-statement facility upon my/our instructions as above and acting thereon and/or communicating with me/us in accordance therewith.

    Absolute Discretion
    Notwithstanding any provision herein contained, you may at any time in your absolute discretion refuse to execute any of our instructions or the instructions of the Authorized Person(s) pertaining to the e- statement facility without giving any reason and without being responsible for any loss or damage suffered by us thereby arising.

    You may at your discretion call any of the Authorized Persons of our Accounts, whether or not such
    person has initiated the instructions.

    This letter shall be binding upon and enure to the benefit of our successors or permitted assigns in business (as the case may be)

    We agree that the terms of this Letter shall remain in full force and effect unless and until you receive, and have a reasonable time to act on, a notice of termination in writing duly signed by me/all of us, save that such termination will not release us or any of us from any liability under the terms of this Letter in respect of any act performed by you pursuant to this Letter before the expiry of such time.

    Joint and Several Liability
    Where in the case of a Partnership this Letter is signed by more than one person the authorization, undertakings and indemnity contained herein shall be given or assumed by me/all of us jointly and severally.

    Governing Law
    This Letter shall be construed and governed by the laws of Sri Lanka.

    Date: 19thFebruary, 2010
    Name : Dr. _______ _______ ________
    NIC No : 654791309V

    Company Seal (where applicable)

    Signature Verified

    Manager’s Approval