Thursday, December 31, 2009

SAMPLE AGREEMENT FOR THE LEASE OF ADVERTISEMENT

LICENCE FOR THE USE OF COMMON AREAS

IN _________ PLAZA (PVT) LTD

AGREEMENT FOR THE LEASE OF ADVERTISEMENT

THIS AGREEMENT made on this 06^th May day of Two Thousand and Elevenbetween the ________ PLAZA (PVT) LTD CORPORATION CONDOMINIUM PLAN NO.3454a body incorporated under the Apartment Ownership law Amendment Act No.45 of 1982 having its Registered Office at the First Floor (New Wing) ________ PLAZA (PVT) LTD250, R.A.De Samarasekara Mawatha Colombo - 13 in the Democratic Socialist Republic of Sri Lanka [hereinafter referred to as "the Corporation" which term where the context so requires or admits shall mean and include the said ________ PLAZA (PVT) LTD its successors and assigns] of the ONE PART and _________ TRADING (PVT) LTD of No.14, De Fonseka Place, Colombo 13, carrying in the said Republic [hereinafter called and referred to as "The User" which term shall where the context so requires or admits shall mean and include the said Softlogic Trading (Pvt) Ltd and her heirs executors and administrators ] of the OTHER PART.

W I T N E S S E T H

WHEREAS the ________ PLAZA (PVT) LTDis the owner of the common areas of the property called "LIBERTY PLAZA" situated at No.250, R.A.De Samarasekara Mawatha Colombo - 13 [hereinafter referred to as “the Premises"].

AND WHEREAS the ________ PLAZA (PVT) LTD has agreed to grant a licence to the User to display an advertisement [hereinafter called and referred to as " the advertisement"] on the three towers facing 250, R.A.De Samarasekara Mawatha Colombo - 13 and two escaletors within the liberty plaza complex as agreed by the parties hereto.

NOW THIS AGREEMENT WITNESSETH AND IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: -

1. The ________ PLAZA (PVT) LTD hereby grants a licence to the licensee to display an Advertisement at the place demarcated by the ________ PLAZA (PVT) LTD for a period in the said premises for a period commencing from the 06^th May 2009 and ending on 05^th November 2009.

(a) The user Covenants and agrees to pay the corporation a sum of Rs 1,508,559.36 (Rs. 1.32 M plus Taxes) for this six months period. Any other impositions or levies payable to the government will apply.

(b) If the hoardings are to be lit up, ________ Trading (Pvt) Ltd has to pay the Corporation for electricity consumed, at Rs. 45/- per unit(K Whr), together with VAT and/or any other , impositions or levies payable to the government.

2. At the end of each six monthsperiod if the user does not opt to renew, at a Lease Rent and terms and conditions determined at that time, by the Liberty Plaza ________ PLAZA (PVT) LTD, occupant will have to vacate premises.

3. The User shall not display any advertisement or sign that may be contrary to the law morality or offend any religious susceptibility of any member of the Public or which in opinion of the Corporation is in conflict with the interests of the ________ PLAZA (PVT) LTD or any occupants at ________ PLAZA (PVT) LTD. The User further agrees and undertakes to abide by the decision of the ________ PLAZA (PVT) LTD in this regard which shall be final conclusive and binding.

4. The Corporation shall not be liable in any way for any damage howsoever caused to any advertisement or structure due to voltage fluctuation, water damage or any other natural cause or reason.

5. In the event of prohibitions of exhibiting any advertisement at the said location by any authority or institution that is beyond the control of the ________ PLAZA (PVT) LTD. The ________ PLAZA (PVT) LTD shall not be liable for any expenses damages or loss of income or profits incurred by the User.

6. Any notice with regard to these presents shall be in writing and shall be sufficiently served on the parties if left addressed to them to their respective Registered Office addresses.

7. Either party may terminate these presents prior to the expiry of this agreement by giving two (2) calendar months notice in writing of their intention of terminating these presents and in such event this agreement shall stand determined and terminated.

8. If the user breaches any of the term, the ________ PLAZA (PVT) LTDshall be entitled to withdraw electricity or any other facilities supplied to the user.

9. If the user fails to pay in full, in advance, for the period of renewal, the Corporation reserves the right to terminate the contract and remove the advertisement and sell this space to another advertiser.

THE COMMON SEAL OF THE WITHINNAMED ]

________ PLAZA (PVT) LTD ]

CONDOMINIUM PLAN NO.3454 is hereto ]

Affixed in the presence of RATNAPALA TISERA ]

and RATHOTIGE KAMANTHA who do attest the sealing thereof ]

WITNESSES:

THE COMMON SEAL OF THE WITHINNAMED ]

________ TRADING (PVT) LTD is hereto affixed in]

the presence of MR. ROSHAN PERERA…………… ]

who do attest the sealing hereof ]

WITNESSES:

DATE ………………..

Tuesday, December 22, 2009

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Request letter to represantative to inspect the claim

COMPANY LETTER HEAD HERE

01^st November, 2009

Claim Manager,

Asia Insurance PLC,

Colombo – 02

Dear Sir

PUBLIC LIABILITY – POLICY NO : G/050/PL/15122

UNIT NO : 250/42 A-C

CLAIM REFFERENCE NO : 212451

Realating to the above policy, please be good enough to send a represantative to inspect the damage to the above unit due to the water seepage.

Thank you

Yours Faithfully,

………………….

J Pathirage

ACCOUNTANT

Monday, December 21, 2009

Settlement of outstanding balances letter

XXXXX XXXX Karunarathne
XXXX XXXX Road
XXXX
Rajagiriya

Dear Sir

Settlement of outstanding balances

I write with reference to the meeting had with you, Mr. _______ Ratnayake and Mr. ______ Perera on the October 27, 2002. and thank you for your co-operation and the courteousness extended.

As agreed by all parties I am pleased to confirm my proposal to settle the service charge payments due on the captioned unit.

1. It is agreed that the total amount payable is LKR. 1,860,872 . 63

2. I will make immediate arrangements to make a payment of LKR. 600,000.00 as the first installment and a further LKR 400,000.00 as the second installment within a period of 04 months.

3.Upon effecting the first installment the ______ ______ Management Cooperation will re-connect the electricity to facilitate the functioning of the captioned shop unit.

4.The _____ _______ management corporation will look for a prospective tenant and assist me to lease/rent this property for a initial two years period and I have given my consent to utilize the proceedings from the lease/rental to recover the balance outstanding amount of LKR. 860,872.63

As you are aware this shop unit was not functioning for the past 15 years.

The electricity connection to the unit was disconnected 15 years ago by the Liberty plaza management cooperation without any prior notice.

During this period we made many attempts to negotiate with the officers of the Liberty Plaza management cooperation to reach a settlement but their rigid attitude in addressing this issue resulted us a loss of income which we could have generated from the shop for past 8 years.

Although that we were unable to carry out any operations in this unit the management corporation have continued to charge the member contribution added with compound interest making it completely an impossible task to settle the payments without any income.

I have offered similar settlement proposals earlier for which no positive response was received and should they were considered the both parties would have benefited equally.

I am extremely thankful to the present management officers for the assistance and understanding extended in addressing this issue.

Many Thanks.

Sincerely,

.............................
Lakpriya R. Silva.

Invitation to seminar - Sample

Dear Sir / Madam

A tax seminar with regard to budget proposals 2010 will be held at the auditorium of the Tourist Board on the 14th November. The following speakers are due to address the participants

1. Mr. Supu Taranga - Former commissioner Department of Inland Revenue
2. Miss Dammika Patirana - Tax Advisor to the Ministry of Finance & Planning
3. Mr. D.C.F. Senadeera - Deputy Commissioner General, Department of
Inland Revenue
4. Mr. R.R. Gajepala, Tax Director, ______ & Co.

Mr. Suresh Perera, Principal Tax & Regulatory ______ Co will be the moderator at the event

SEMINAR FEE - Rs. 7,250/-
VENUE - ______ Board Auditorium, Colombo 3
DATE & TIME - Nov. 15th 2010 from 1. 30pm to 5pm

For reservations please contact Tharshi via 073 5321240or make@gmail.com

Please read the attached brochure for more details

Regards

Sunday, December 20, 2009

Debt collection letter

XXXXX XXXX Karunarathne
XXXX XXXX Road
XXXX
Rajagiriya

Dear Sir

Settlement of outstanding balances

I write with reference to the meeting had with you, Mr. _______ Ratnayake and Mr. ______ Perera on the October 27, 2002. and thank you for your co-operation and the courteousness extended.

As agreed by all parties I am pleased to confirm my proposal to settle the service charge payments due on the captioned unit.

1. It is agreed that the total amount payable is LKR. 1,860,872 . 63

2. I will make immediate arrangements to make a payment of LKR. 600,000.00 as the first installment and a further LKR 400,000.00 as the second installment within a period of 04 months.

3.Upon effecting the first installment the ______ ______ Management Cooperation will re-connect the electricity to facilitate the functioning of the captioned shop unit.

4.The _____ _______ management corporation will look for a prospective tenant and assist me to lease/rent this property for a initial two years period and I have given my consent to utilize the proceedings from the lease/rental to recover the balance outstanding amount of LKR. 860,872.63

As you are aware this shop unit was not functioning for the past 15 years.

The electricity connection to the unit was disconnected 15 years ago by the Liberty plaza management cooperation without any prior notice.

During this period we made many attempts to negotiate with the officers of the Liberty Plaza management cooperation to reach a settlement but their rigid attitude in addressing this issue resulted us a loss of income which we could have generated from the shop for past 8 years.

Although that we were unable to carry out any operations in this unit the management corporation have continued to charge the member contribution added with compound interest making it completely an impossible task to settle the payments without any income.

I have offered similar settlement proposals earlier for which no positive response was received and should they were considered the both parties would have benefited equally.

I am extremely thankful to the present management officers for the assistance and understanding extended in addressing this issue.

Many Thanks.

Sincerely,

.............................
Lakpriya R. Silva.

Letter to Tax Department

04th January, 2009

Dear Sir

VALUE ADDED TAX RETURN (VAT RETURN) TAXABLE PERIOD: Quarter Ending 30.09.2009 (11090)

VAT REGISTRATION NO : 409065402 - 7000

TAXABLE PERIOD : Quarter Ending 30.09.2009 (11090)
: July, August & September 2009
(11091, 11092, 11093)

As per your letter dated 29th December 2009, it was mentioned that we have failed to furnish the VAT return for the above mentioned period.
However, as per our record we have submitted the VAT Return on due date. that is on 20th October 2009. Further, here with attached the copy of the same VAT return

There fore please be kind enough to ignore the same letter.

Thank you

Yours Faithfully

………………….
P.K.R.S. Pathirage ______

Requesting letter to Lobby for Fund Raising Campaign

October 01, 2009

Manager - Advertising,
______ _______ Co. Ltd
1st Floor (New Arcade)
No: _____ Ratna Mawatha
Colombo 14

Dear Sir

Request Lobby for Fund Raising Campaign

We are pleased to inform you that the Sri Lanka _________ Society is conducting a Fund Raising Campaign to collect funds for all activities in the prevention and control of Cancer. donations received in kind towards this fund raiser, are sold and the proceeds credited to the Society's fund, to meet our expenses.

We shall be deeply grateful if you could kindly make available your Lobby to enable us to conduct a sale of donations received by us in kind, on ____day, December 20, 2009, from 15.15 p.m. and assist us in our fund raising effort.

We are confident that you will assist us and join us in our fight against cancer.

Thanking you,

yours sincerely,

..................................
Ms _______ ________ Perera
Vise President

Saturday, December 19, 2009

Notice For Members sample letter

Notice For Members - sample

Notice For Members

New Year Celebrations 2010

We hope to share our New year joys with the little ones at the children’s home Kadhana this year. Please be generous, bring some clothes, shoes, toys and sweets to brighten the day of the child. Your gifts should be handed over to the school welfare officer before 20th december 2009.

…………………………………………..
Secretary,
Young Volunteers Association

LETTER OF REPRESENTATION

( Letterhead of Client)

24th September 2009

_____ & Co

Chartered Accountants

32 A, Sir ____ ______ Mawatha

P.O. Box 236

Colombo 05.

Dear Sirs,

LETTER OF REPRESENTATION

_______ ______ CO. LTD

AUDIT FOR THE YEAR ENDED 31^ST MARCH 2009

This representation letter is provided in connection with your audit of the financial statements of ______ ______ Co. Ltd Plan No. 4378 (“the ”) for the year ended 31^st March 2009, for the purpose of expressing an opinion as to whether these financial statements ‘give a true and fair view’ in accordance with Statement of Recommended Practice for Not-for-Profit-Organisations (SoRP - NPOs)

We confirm that the representations we make in this letter are in accordance with the definitions set out in the Appendix to this letter.

We confirm that, to the best of our knowledge and belief, having made such inquiries as we considered necessary for the purpose of appropriately informing ourselves:

Financial Statements

1. We have fulfilled our responsibilities, as set out in the terms of the audit engagement dated 09^th July 2009, for the preparation of financial statements that give a true and fair view in accordance with SoRP-NPO.

2. Measurement methods and significant assumptions used by us in making accounting estimates, including those measured at fair value are reasonable.

3. All events subsequent to the date of the financial statements and for which SoRP-NPO require adjustment or disclosure have been adjusted or disclosed.

4. In respect of the restatement of statement of income and expenditure made to correct a material misstatement in the prior period financial statements in respect of members’ contribution to be reflected on the statement of income and expenditure, we confirm that the restatement is appropriate in accordance with the SoRP-NPO.

Information Provided

5. We have provided you with:

· Access to all information of which we are aware that is relevant to the preparation of the financial statements, such records, documentation and other matters;

· Additional information that you have requested from us for the purpose of the audit; and

· Unrestricted access to persons within the Corporation from whom you determined it necessary to obtain audit evidence.

6. All transactions have been recorded in the accounting records and are reflected in the financial statements. We acknowledge our responsibility for such internal control as we determine necessary for the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In particular, we acknowledge our responsibility for the design, implementation and maintenance of internal control to prevent and detect fraud and error.

7. We confirm the following:

i) We have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud.

Included in the Appendix to this letter are the definitions of fraud, including misstatements arising from fraudulent financial reporting and from misappropriation of assets.

ii) We have disclosed to you all information in relation to:

a) There have been no instances of fraud or suspected fraud that we are aware of and that affects the corporation and involve:

· management;

· employees who have significant roles in internal control; or

· others where the fraud could have a material effect on the financial statements.

b) There have been no instances of allegations of fraud, suspected fraud, affecting the Corporation’s Financial Statements communicated by employees, former employees, analysts, regulators or others.

In respect of the above, we acknowledge our responsibility for such internal control as we determine necessary for the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In particular, we acknowledge our responsibility for the design, implementation and maintenance of internal control to prevent and detect fraud and error.

8. There have been no known instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing the financial statements. Further, we have disclosed to you and have appropriately accounted for and/or disclosed in the financial statements in accordance with SoRP-NPO all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements.

9. We have disclosed to you the identity of the Corporation’s related parties and all the related party relationships and transactions of which we are aware and all related party relationships and transactions have been appropriately accounted for and disclosed in accordance with SoRP-NPOs.

Included in the Appendix to this letter are the definitions of both a related party and a related party transaction as we understand them and as defined in SoRP-NPO 6.19.

10. We do not have any liabilities or contingencies, as disclosed in Note 21 of the Financial Statements.

11. The carrying amounts of property plant and equipment and, are reviewed at balance sheet date to determine whether there is any indication of impairment. If any such indication exists, the assets recoverable amounts are estimated.

12. We have made an assessment of the Corporation’s ability to continue as a going concern taking in to account all available information about the future, which under SoRP-NPO 6.1 Presentation of Financial Statements is at least, but is not limited to, twelve months from the end of the reporting period. We confirm that we are not aware of material uncertainties related to events or conditions that may cast significant doubt upon the Corporation’s ability to continue as a going concern.

13. We have identified each part of an item of property, plant and equipment with a cost that is significant in relation to the total cost of the item and depreciated each item separately in accordance with SoRP-NPO 6.9, Property, Plant and Equipment. Further, the Corporation’s consultant engineer has reviewed the estimated useful life of the Property, Plant and Equipment and arrived at the best useful life which was applied from 1^st April 2009 to depreciate the Property, Plant & Equipment.

14. There are no:

(a) Other gain or loss contingencies or other liabilities that are required to be recognized or disclosed in the financial statements, including liabilities or contingencies arising from environmental matters resulting from illegal or possibly illegal acts, or possible violations of human rights legislation; or

(b) Other environmental matters that may have a material impact on the financial statements.

15. We have no plans or intentions that may materially alter the carrying value or classification of assets and liabilities reflected in the financial statements. We believe that the carrying amounts of all material assets will be recoverable.

16. The Corporation has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets.

17. The receivables reported in the financial statements represent valid claims against debtors for rental or other charges arising on or before the balance sheet date and appropriate provisions have been made for losses that may be sustained on uncollectible receivables.

18. No loans have been granted to council members by the corporation.

19. We confirm that there are no assessments raised on the Corporation for Income Tax, VAT, NBT or PAYE or any other taxes.

20. We confirm the rent agreement between corporation and Colombo Land & Development Co, for the car park upper deck and increased monthly rent are based on the market values.

21. We confirm there is no pending litigation or claim against the corporation.

22. The Corporation has complied with all aspects of contractual agreements that could have a material effect on the financial statements in the event of non-compliance.

23. There have been no events subsequent to the balance sheet date which require adjustment of or disclosure in, the financial statement or notes thereto.

24. We confirm that we have assessed the recoverability of debtors and the balance outstanding debtors can be recovered in near future.

25. We confirm that the disclaimer of opinion issued by the previous auditor was made on lack of information regarding VAT receivable, Ceylon Electricity Board deposit, Inter balance difference and the recoverability of dues. We agreed to rectify the continuing issues from 2009 in next year.

Yours truly,

[President]

[Treasure