Sample Reply Form

REPLY FORM

Fax : 2689496                                                                          Email : ranika@sltnet.lk

The Security General

The National Xxxxxxxxx Of Xxxxxxxx Of Srilanka

Xxxxxxxx Building. R. A. De. Mel Mawatha

Colombo -11

Dear Sir,

Attendance at 53rd Annual General Meeting 

Thuresday, 24th January 2010 at 4.00 pm. Hotel Hilton (Grand Crystall Ballroom) 

Reference your Circular----- 11/H. of ------- 2009.

I will / will not attend the Annual General Meeting of the National Xxxxxxxxxxx Xxxx of Xxxxx of srilanka

to be held at Hotel Hilton (Grand Crystall Ballroom)  on Thuresday, 24th January 2010 at 4.00 pm. 

. I Will / Will not join the cocktail.

( Please delete what is not applicable)

Name & Address of the Company : .............................................................

                                                            .............................................................

Name of the Participant                     : ..............................................................

                                                           ..............................................................

Telephone/Fax/E-mail                        : ..............................................................

                                                           ..............................................................

                                                           ..............................................................

Yours Faithfully,

---------------------

(Signature)

HOW TO WRITE A LETTER TO CANCEL A LETTER OF CREDIT

29^thJanuary, 2010

Manager

Peoples Bank

Liberty Plaza Branch

Colombo -03

Dear Sir

SUBJECT: CANCELLATION OF LETTER OF CREDIT

This has further to the letter of credit No LC/04/2010 and LC/03/2010 dated 25th October 2009.

We shall appreciate if you can cancel the following letter of credits and release the security which we have provided to your bank (i.e. Fixed Deposit Certificate),

Details are as follows

Date	Customer Reference Number	LC Number	Amount U$$	Security Deposit
25/10/2009	LC/04/2010	0042002120035817	9,640.24	F/D Certificate No:  3066001000035799
25/10/2009	LC/03/2010	0042002120035826	9,269.80

Your kind attention in this regard is highly appreciated.

Thank you,

Yours truly,

………………………………..                                     ………………………………..

Dr. Naranpanawa Galpita                                                Prof. Karolis Perera

Chairman                                                                      Council Member

XXXXXX Management (PVT) LTD                           XXXXXX Management (PVT) LTD                                                             

Request Payment for Co-Sponsership

January 14, 2009

Mr XXXXXX Manurasingha
Deputy Genaral Manager - Marketing,
XXXXXXX Bank Of PLC,
XXXXXXX House
No 65
Sir baron Jayathilaka Mawatha
Colombo 01

Dear Sir

RE - "X'' MAS CO-SPONSORSHIP

on behalf of the ____________ Management (Pvt) Ltd, I would like to thank you for the sponsership you provided for our "X" Mas promotion held on december month.

we have ensured that all benefits facilitated which you requested by us. therefore, we would sincially request you to provide us a payment of Rs. 500,000.00 (including Taxes) for the above subject as we agreed.

this event would not have been a sucess without the generous support you have support us throughout. We sincerely hope that you will be continued to support us in our future endeavors.

Yours Faithfully


 
...............................

AMENDMENT TO VAT & NBT ACTS WILL NOT LIABLE TO US

16^thJanuary, 2009

The Accountant

XXXXX Shoe Company of Ceylon Ltd

122, Gen. Sir John Kotelawala Road

Ratmalana

AMENDMENT TO VAT & NBT ACTS

Dear Madam

We refer your Letter dated 10^th January 2010 and kindly inform you that the recent amendment to the threshold of registration to VAT will not affect to our corporation.  Therefore we are still liable to pay VAT & NBT to Department Of Inland Revenue.

Further, herewith attached the copy of Certificate of VAT Registration and please note that we are unable to send Tax Invoices at the beginning of the Month

Thank You.

Yours Faithfully

XXXXXXX XXXXX MANAGEMENT CORPORATION

…………………

K R P S Kumara

ACCOUNTANT

How to write Demand letter

12^thJanuary 2010

Mrs. A. XXXX Sapumali

Kentiny XXXXXX Systems (Pvt) Ltd.

No : 256

Galle Road,

Colombo -14

Dear Sir

RE: UNIT NO 256 OF XXXXX ARCADE

I refer to our previous correspondence. I regret to note that, as at 31^stDecember, 2009, a sum of Rs 124,756.50 Is due and owing from you to the XXXXX Arcade Management Corporation in respect of service charges.

As you aware, Monthly Service Charge Payments has not been made since couple of months despite several reminders being sent to you requesting to settle the amounts which have fallen in to arrears in respect of Service Charges.

I wish to bring to your attention that, the Apartment Ownership Low No. 11 of 1973 [ as amended by Act No. 45 of 1982 and Act No. 39 of 2003 ], provides the management corporation shall have the Power to disconnect the supply of services such as water, electricity or any other utilities provided to the individual condominium unit/parcel through the management corporation, by the National Water Supply and Drainage Board, the Ceylon Electricity Board, any local authority any other authority or licensee, if the owner of the condominium parcel fails to pay any of the amounts demanded by the management corporation

Furthermore, under the apartment Ownership Law No. 11 of 1973 [as amended by Act No. 45 of 1982 and Act No. 39 of 2003] the Management Corporation will have a first  charge created in its favour in respect of all unpaid amounts as regards Service Charges and other payments due from its members [ i.e. Condominium Unit/Parcel owners], giving the management corporation all the rights available to a Mortgagee and the Management Corporation will be entitled to recover the sums due to it by Selling the Condominium unit by way of a specially passed resolution, if demand to pay is not heeded to, by the condominium Unit/Parcel Owner

I hereby demand of you to pay a sum of Rs. 124,756.50 which is the amount due and owing from you to the management corporation as at 31^st December, 2009, in respect of service Charges, with in 14 days from the date of the receipt of this letter [which is presumed to be 03 days from the date of this letter].

Please note that, in the event of non-payment within the period stipulated above, the management corporation will be compelled to take steps to recover the sums due and owing from you in respect of service Charges in accordance with the provisions of Apartment Ownership Law which may include the institution of legal Action and the disconnection of services such as water and electricity.

Yours Faithfully

………………………

X X X X Kumaradhasa

ACCOUNTANT  

Check list for AGM

 

01. Prepare the list of condominium oweners and mark attendance of all owners /share holders  and proxies who attend the meeting by requesting them to sign as they enter the meeting room

02. Have ballot papers redy with the name of each condominium owner/ share holders, unit number and the number of votes (which is equivalant to the share value assigned to the unit)

03. Check whether the quorum is present

04. Elect a chairman (Pro tem)

05. Read the notice and agenda ( or take it as read)

06. Take up the minites of the previous meeting for confirmation

07. Consider the matters arising from the minutes

08. Consider all new matters listed in the agenda commencing with the auditors report and adoption of the same

09. Seek member's approval for the budget for the next financial year and for the contribution to be levied per share value.

10.Any new matters

11. Eletion of new council members /Directors.

12. Chairman (pro-tem) shall announce the name of the newly elected council members/directors and hand over the chair the newly elected Chairman.

13. New Chairman's address.

how to write a complains letter

 

COMPANY LETTER HEAD

__________________________________________________________________________________

24th October, 2009

Mr A. F. D. Fizal
Director,
________ (PVT) LTD
R M Ramanayake Mawatha
Colombo - 07


ROOF LEAKAGE AT 45, xxxxxxx MANAGEMENT (PVT) LTD

Dear Sir








further to the numerous complains made by us to you and the staff of xxxxxxx MANAGEMENT (PVT) LTD , we regret to note that there is still leak on the roof at our show room.

We fear that if there is heavy rain in the coming days, our showroom will get flooded where we have very expensive electronic & electronical goods displayed in this shop



We would be grateful if you would do a proper job immediately to stop this roof leakage or advise us whether for us to go ahead and do the job and claim the expenses from you


Thanking you!

Yours Faithfully,



...............................
_ _ _ Ganepola
Head of Oparation