01. Prepare the list of condominium oweners and mark attendance of all owners /share holders and proxies who attend the meeting by requesting them to sign as they enter the meeting room
02. Have ballot papers redy with the name of each condominium owner/ share holders, unit number and the number of votes (which is equivalant to the share value assigned to the unit)
03. Check whether the quorum is present
04. Elect a chairman (Pro tem)
05. Read the notice and agenda ( or take it as read)
06. Take up the minites of the previous meeting for confirmation
07. Consider the matters arising from the minutes
08. Consider all new matters listed in the agenda commencing with the auditors report and adoption of the same
09. Seek member's approval for the budget for the next financial year and for the contribution to be levied per share value.
10.Any new matters
11. Eletion of new council members /Directors.
12. Chairman (pro-tem) shall announce the name of the newly elected council members/directors and hand over the chair the newly elected Chairman.
13. New Chairman's address.
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