OWENER MANAGEMENT CORPORATION
CONDOMINIUM PLAN NO. 1123
The 19thAnnual General Meeting of the Members of the Liberty Plaza Management Corporation held on Friday 9th November 2009 at 4.30 p.m. at The Auditorium of Lanka Hospitals, 10th Floor, No.578, Elvitigala Mawatha, Colombo 8.
Present:
List of Shop/Office/Apartment owners attached to the minutes.
By Invitation: Mr.J.D.N Chandrapala Dissanayaka
Ass.General Manager (Operation & Maintenance)
In Attendance: Mrs. Moira Dias – Actg. Secretary to the Management Council
PROCEEDINGS
1. NOTICE
Chairman Dr Nalaka Godahewa welcomed and thanked everyone present at the 19thExtra Ordinary General Meeting/Annual General Meeting.
He thanked his fellow Council Members of the Management Council for their unstinted support that was extended to him in turning around the place of stay during his tenure in office as Chairman of the Management Council.
He further stated that the Liberty Plaza building had not been refurbished for so many years and that the Management was under pressure from the UDA to beautify the place.
He informed that as the initial step the exterior of the builing was painted, 80% of the ceiling work has been completed and the tiling will commence soon after the season due to the fact that it would effect the foot fall at the mall.
An upliftment program presentation was done regading the new development such as retail podium, car park etc.
He further stated that once the internal exercise takes place CLDC is planning to do some changes in their own units in uniformity by changing the frontage of the shop and the interior and made a request to the members also to follow suit so that this re-developmnt process would be a meaningful one.
Chairman also stated that the Management Council is looking at replacing the escalators/elevators and all in all these changes would definitely bring value addition to the mall and its members of the LPMC.
Chairman stated that the proposed external development program will commence in the monthof January, and that we are already in the final phase of the approval process. And as we already stated at the last AGM our strategy is to continue to develop this property so that we would enjoy the benefit of having an enhanced value of the property all of us own including the shops to apartment and emphasised that after completion of this refurbishment program the property value will go up be it shop/office/Apartment.
Chairman stated that it was very important to brief the members as to why we decided to increase the service charge. He stated that LPMC will have to incurr almost 65 million as part of the refurbishment program. Aslo the high escalation of the recurring expenditure, electricity, water & maintenance.
2. ADOPTION OF MINUTES OF THE 18THANNUAL GENERAL MEETING HELD ON 18TH NOVEMBER 2009.
The minutes of the 18th Annual General Meeting circulated previously were proposed for adoption by Mr. Shantha Dayananda & seconded by Mr. Nadeep Priyadharshana.
2. PROCEEDINGS OF THE EOGM – OBTAINING THE CONSENT OF THE MEMBERS FOR THE PROPOSED RESOLUTIONS.
1. Increase of Members’ Contributionproposed for adoption by Ms. Madusha Perera & seconded by Ms. Amju Kanathigoda.
2. Refurbishment of the Shopping Mall
Proposed for adoption by Mr. Hemantha Wijekoon & seconded by Mr. Shantha Dayananda.
3. Advertising
Proposed for adoption by Mr. Nadeep Priyadarshana & seconded by Mr. Uditha Gampolage.
4. New Kiosk
Proposed for adoption by Ms. Madhusha & seconded by Ms. Anju Kanathigoda.
5. Retail podium/car park
Proposed for adoption by Mr. Hematha Wijekoon & seconded by Mr. Uditha Gampolage.
the resolution which was put to the meeting and declared as carried unanimously.
6. Basement car park (nothern side) converted to retail
Proposed for adoption by Mr. Jayantha Mahakalanda & seconded by Ms. Madhusha Perera.
Resolution which was put to the meeting and declared as carried unanimously.
3. ADOPTION OF AUDITED ACCOUNTS FOR THE YEAR ENDED 2010/2009
Proposed for adoption by Mr. Nadeep Priyadharshana & seconded by Mr. Jayantha Mahakalanda
Chairman informed the members that Mr Ali Sabry has tendred his resignation due to professional commitments and thanked him for his contribution to the Management Council.
7. ELECTION OF COUNCIL MEMBERS FOR THE YEAR 2009/2010
Dr. Nalaka Godahewa stepped down as Chairman. Mr Dharshan Jayadeva proposed the name of Mr. Dilith Jayaweera as pro tem Chairman and carry on with the proceedings from thereon in appointing the new Council Members. Mr Jayantha Mahakalanda seconded it.
Mr. Dilith Jayaweera from the chair proposed the names of the members that were nominated to the Management Council for the year 2009/2010.
1. Dr. Nalaka Godahewa – Chairman Colombo Land & Development Co. PLC. (CLDC)
3. Prof. C K M Deheragoda – Director – CLDC
4. Mr. Anil Kumara
5. Mr. Anslem Perera – Managing Director, Mlesna Ceylon Ltd.
6. Mr. Johan De Livera – Managing Director, Titus Stores (representative of shops)
7. Mr. Jay Ongh Johg Seon – Chief Executive Officer, Prima Ceylon Ltd. (representative of apartments)
8. Mr. Dharshan Jayadeva then proposed the name of Mr. Dilith Jayaweera – Director, CLDC as a Council Member and it was seconded by Mr Shivaan Cooray.
All the newly appointed Council Members were invited to take their places at the head table.
8. ELECTION OF AUDITORS FOR ENSUING YEAR
Dr. Nalaka Godahewa, Chairman proposed that:
“Messrs. KPMG Ford, Rhodes & Thornton, Chartered Accountants, be and are hereby appointed as the Auditors of the Company to hold office for the ensuing year and to authorize members to determine their remuneration.”
It was seconded by Mr. Dharshan Jayadeva.
9. ANY OTHER BUSINESS
Dr. Nalaka Godahewa, Chairman before ending the meeting in his speech requested to the members to focus on the future and thanked the members once again for being present at the AGM.
He also stated that the Food Court will be in operation soon, and requested the members to enjoy the season.
There being no other business Dr. Nalaka Godahewa thanked the members for attending the meeting and declared the meeting concluded.
VERFIIED TRUE RECORD
Chairman Moira Dias
Dr Nalaka H Godahewa Actg. Secretary to the Management Council
21/11/2009
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