Confirmation of Bank Account Number - Draft Letter

Company VAT  Reg. No. 409165408-7000

Date 24^th February, 2009                                                       

Vendor Help Desk,

BhartiLanka ( Pvt) Ltd, (Vender Name Here)

No 598, Egoda Mawatha, (Vender Address Here)

Colombo 12

Dear Sir,

Confirmation of Bank Account of 309100122536852(Plantation Maintenance Corporation)

This is to confirm the Bank Account Details as given below.

Account Holders Name         : Plantation Maintenance Corporation

Account Number                    : 309100122536852

Bank Name/code                   : Peoples Bank –Likey Plaza

Bank Branch/code                 : Likey Plaza / 320

Swift Code                              : PSBKLKLX/PSBKLKLK 023

Type of Account                     : Current Account

…………………………

Signed By

P.N.N.S. Palitha

(Accountant)

…………………………

Counter Signed by Bank

Bank Representative/Seal & signature

Sale of Motor Vehicle - Draft letter

……………………. (Your Address)

…………………….

…………………….

…………………….

…………………….

…/…/2009

Sale of vehicle No …………

I, K K N S Patirana who, the Holder of NIC No 787531515V Hereby accept Rs ………………… and sale my vehicle to Mr……………… holder of NIC No…………………..

Further, here with hand over the followings

01.   Certificate of registration of motor Vehicle

02.    Keys etc.

Thank you

Yours Truly

…………………….                                 ……………………..

Seller of the Vehicle                                 Buyer

K K N S Patirana 

REQUEST PERMISSION FOR MAINTENANCE - DRAFT LETTER

YOUR LETTER HEAD HERE

------------------------------------------------------------------------------------------------------

17^th March, 2009

M.P.D.S. Gurukula (Name of the Person)

Manager Administration

Xxxxxxx Xxxxx (Pvt) Ltd (Name of the Company)

No: 222/12

Colombo – 13

Dear Sir

REQUEST PERMISSION FOR MAINTENANCE

Please be informed that, we have planned to carryout necessary maintenance on the 23^rd March 2009, this will take at least 10 hours. We have appointed following team to carry out the work. Therefore please be good enough to permit them to continue the same.

Name                                      NIC Number                          Vehicle No

L B D Bandara                         811534545V                           Van : PT -7012

L R C Udayanga                      812224561V                          

R G  Ratnasekara                     214541852V

Thanking You

Yours Sincerely

………………………..

Xxxxx Xxxxx (Pvt) Ltd

T M R Perera

                      

Resolution For Fixed Deposit

COMPANY LETTER HEAD HERE 

RESOLUTION OF THE XXXXX XXXXX (PVT) LTD 23^ND

NOVEMBER 2009.

The Directors of the  XXXXX XXXXX (PVT) LTD  (Your Company Name)  resolves that, to place Fixed Deposits in People’s Bank , Horana Branch.

Please be kind enough to close down the following fixed deposits and re deposit the same under the interest rate of 12% for 3 months period.

Details are as follows.

Account No	Maturity date of the Fixed Deposit
208-40-01-00002770-4	28/05/2009
208-40-01-00002771-3	30/05/2009
208-40-01-00002773-1	30/05/2009

Certified Copy

  

………………………                                                              ……………………………….

CHAIRMAN- XXXX XXXXX (PVT)LTD                                AUTHORIZED SIGNATORY

ATTENDANCE SLIP - Draft Attendance Slip For EGM

XXXXX XXXXXX (PVT) LTD (PUT YOUR COMPANY NAME HERE)

ATTENDANCE SLIP.

THE EXTRAORDINARY GENARAL MEETING - 2009

I/We hereby record my/our presence at the Extraordinary General Meeting of the Xxxxx Xxx (Pvt) Ltd, (Put Your Company Name) today the 28^th October 2009.(Put the Correct Date Here) 

01.   Full Name of the Share Holder……………………………………....

02.   Share Holder ’s/s NIC Number…………………………………........

03.  No of Shares…………………..  ..........................………………………....

04.   Share Value……………………………………………………………

05.   Signature/s…………………………………………………………….

Notes:

01.    share holder's are kindly requested to bring this attendance slip with them when attending the meeting and hand it over at the meeting hall.

02.  share holder's  are also kindly requested to indicate any changes in their addresses by completing the followings:

New Address …………………………………………………………………

                       …………………………………………………………………

                       …………………………………………………………………

Contact Telephone No………………………………………………………...

FORM OF PROXY - SAMPLE FORM OF PROXY

XXXXXX XXXXXXXXX XXXX (PVT) LTD

FORM OF PROXY

I/We ………………………………………………………………………….

Of …………………………………………………………………………….

Being a Share holder of the Xxxxxxx Xxxxxx (Pvt) Ltd hereby appoint:

* Kapila Basnayaka                                       Of Colombo or failing him.

* Lilananda Gamachci                                  Of Colombo or failing him.

* Dewaka Kure                                             Of Colombo or failing him.

…………………………………………………………………………………………… as my/our Proxy to represent me/us and on my/our behalf at the Extraordinary General Meeting of this Corporation to be held on 17^th December 2009. at 5.00 p.m. at any adjournment thereof, and at every poll which may be taken in consequence thereof.

As witness my/our hand this 17^th day of December 2009.

                                                                                    …………………..

Signature.

NOTICE:

01.  Please delete inappropriate words as applicable.

02.  Instructions as to the completion of this form are given overleaf.

03.  A Proxy need not be a member of the Corporation.

NOTICE TO THE EXTRAORDINARY GENARAL MEETING 2009

01 ^st November, 2009

TO: SHARE HOLDERS OF THE Xxxxxx Xxxxxxx (Pvt) Ltd (Your Company Name)

Dear Members,

NOTICE TO THE EXTRAORDINARY GENARAL MEETING 2009

An Extraordinary General Meeting of the  Xxxxxx Xxxxxxx (Pvt) Ltd (Your Company Name)  will be held on held on 25^th December 2009 from 9.00a.m. At the Auditorium of Peoples Park 10th floor,  Colombo 11. (Put the Correct Location Here)

Resolutions duly proposed and seconded, to be tabled at the meeting should be forwarded to this office either by Registered Post or under acknowledgement within FOURTEEN days from the date of this notice

Yours faithfully

Xxxxxx Xxxxxxx (Pvt) Ltd (Your Company Name)

…………………………

Mr. R.P.T. Ranasingha (Name of the Company Secretary)

COMPANY SECRETARY

REQUEST LETTER FOR INCREASE THE GIFT VOUCHER IMPREST

YOUR COMPANY NAME HERE 

INTERNAL MEMORANDUM

To                    :           The Finance Controller

From                :           Accountant

Date                :           February 29, 2009

Subject            :           REQUEST FOR INCREASE THE GIFT VOUCHER IMPREST

Xxxxxx Xxxxxxx (Name of the Finance Controller)

Xxxxxx Xxxxx (Pvt) Ltd (Company Name)

Xxxxx Xxxxx (Company Address)

Colombo – 03

Dear Sir

REQUEST FOR INCREASE THE GIFT VOUCHER IMPREST FROM RS 75000.00 TO RS.100,000.00 

As per the current situation of the company, we are unable to get sign the cheque’s immediately and the same is badly affecting for the daily Gift Voucher Encashment of the customers. Therefore, we would like to request to increase the Gift Voucher Imprest up to Rs. 100,000.00 for smooth functioning of the gift voucher operation.

Thanking You

………………..

T.T.P.S. Atukorala

ACCOUNTANT